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Accountant
EMPLOYMENT OPPORTUNITY
Job Title: Administrative Billing Specialist
Job Type: Full-Time
WANT TO BE A PART OF THE NETA TEAM??
If you are looking for a career & not just a job, you are in the right place! We focus on career development & promotion; people are at the core of everything we do. We offer competitive salary ranges & awesome benefits.
For over 25 years, Neta Scientific, Inc. has been a leading distributor of laboratory supplies, solutions, and safety products to the Life Science and Pharmaceutical industries. We are currently seeking candidates that bring their knowledge and experience to the Neta Team. As the business navigates an ever-changing industry landscape and address bottlenecks in our growing business operations, the need for exceptional candidates is critical. Our mission is to provide our customers access to a robust catalog of world-leading brands to conduct cutting-edge research and development more effectively. The company's vision is to build "The Neta Brand" to be synonymous with Integrity, Excellence in Supply Chain Management, and Optimum in Customer Satisfaction.
We work and live by a distinct set of principles, known as “The Neta Way”. Every interaction with our clients and staff is grounded in our values drawn on our foundation as a family-owned company. We do this by demonstrating:
• Integrity
• Mutual Respect
• Flexibility
• Corporate Citizenship
• Innovation
JOB DESCRIPTION:
We are currently looking to fill the position of Administrative Billing Specialist. If you have the skills and experience working in a small wholesale warehouse distribution environment, we invite you to apply today.
Essential Functions:
- Answer Phones
- Check all sales orders for accuracy before they ship.
- Accounts payable – pay vendor/supplier invoices.
- Accounts receivable – deposit checks received from customers and apply all payments received to customer’s accounts.
- Credit card transactions – preauthorize/charge/capture credit card payments.
- Invoice/bill customers
- Returns/defectives/mis-shipments
- Neta & GSA website – update customer’s orders with tracking info
- PO/Invoice matching – enter vendor invoices in GP for payment
- Sort and file all closed sales orders.
- Post the receiving of the POs made by the warehouse team using GP.
Required Education and Experience
- • Min. Associates Degree (e.g., life sciences such as biology, chemistry preferred) and/or Comparable Experience.
Benefits:
- • Medical/Dental/Vision.
- • 401K
Organizational Alignment:
- • Reports to the Administration Team Manager.
Supervisory Responsibility:
- • This position has no supervisory responsibilities.
Work Environment
This job operates in a professional/warehouse office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type/Expected Hours of Work
Neta Scientific, Inc. normally is open for business from 8:00 am to 5:30 pm, Monday through Friday. You will be assigned a work schedule and you will be expected to begin and end work according to the schedule. To accommodate the needs of our business, at some point we may need to change individual work schedules on either a short-term or long-term basis.
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance
Neta Scientific performs a Criminal and Credit Background evaluation strictly for the purposes of employment with Neta Scientific. Information obtained will be held confidentially and not used for any other purpose but to validate a candidate's qualifications for employment.
AAP/EEO Statement
Neta Scientific Inc is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
The Company will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business.
The Company will endeavor to accommodate the sincere religious beliefs of its employees to the extent such accommodation does not pose an undue hardship on the Company's operations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
APPLY HERE
Neta Scientific, Inc. is an equal opportunity employer.
Department: Finance & Accounting
Location: Marlton, NJ
Objective
The Accountant is responsible for supporting the accuracy and reliability of the company’s financial records and reporting, while actively contributing to the monthly close process and audit requirements. This role requires strong analytical skills, attention to detail, and the ability to identify, investigate, and resolve discrepancies, ensuring timely and accurate financial reporting.
Audit Support and Coordination
· Prepare audit schedules and supporting documentation, ensuring accuracy, completeness, and clear tie-out to the general ledger
· Coordinate audit requests and follow up with appropriate team members to ensure timely and complete responses
· Track audit deliverables and proactively monitor progress against deadlines, escalating delays or issues as needed
· Maintain organized and audit-ready support files, ensuring documentation is easily accessible and well-structured
· Assist in identifying and resolving discrepancies or open items noted during the audit process
· Support the development and standardization of audit schedules and documentation to improve efficiency and reduce recurring issues
Month-End Close and Financial Reporting
· Prepare and record journal entries, ensuring accuracy, completeness, and proper supporting documentation
· Perform account reconciliations for key balance sheet accounts and investigate and resolve discrepancies in a timely manner
· Support and actively participate in the monthly close process to ensure deadlines are met and financial results are accurate
· Maintain and update supporting schedules for key accounts, ensuring consistency with the general ledger
· Identify, analyze, and resolve variances and unusual activity during the close process
· Review financial data for accuracy and completeness, escalating issues and proposing solutions where needed
· Assist in improving close processes, documentation, and workflows to enhance efficiency and audit readiness
Operational Accounting
· Support accounts payable processes, including invoice processing and vendor account management
· Perform vendor statement reconciliations and assist in resolving discrepancies
· Assist with processing payments and maintaining accurate vendor records
· Record financial transactions, including invoices, credits, and adjustments
Technical Skills and Systems Proficiency
· Strong understanding of how to record and manage journal entries, transactions, and supporting documentation within an ERP system
· Hands-on experience using ERP systems to process transactions, maintain the general ledger, and support financial reporting and month-end close
· Experience working with ERP platforms such as SAP, Oracle, Microsoft Dynamics (Business Central), NetSuite, or similar systems preferred
· Ability to extract, analyze, and reconcile data from ERP systems to support account reconciliations, variance analysis, and audit requests
· Experience maintaining supporting schedules and ensuring alignment between subledgers and the general ledger within an ERP environment
· Strong proficiency in Microsoft Excel, including pivot tables, lookups, formulas, and analysis of large datasets
· Experience working with financial reporting or data visualization tools such as Power BI or similar platforms is a plus
Qualifications
· Bachelor’s degree in accounting, finance, or related field required
· 2+ years of accounting or finance experience, with exposure to month-end close and account reconciliations
· Experience preparing journal entries, reconciling accounts, and supporting financial reporting
· Experience supporting external audits, including preparation of audit schedules and supporting documentation preferred
· Experience working with ERP systems in a transactional and reporting capacity
· Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies
· Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines
· Effective communication skills, with the ability to follow up on open items and work cross-functionally
APPLY HERE
Neta Scientific, Inc. is an equal opportunity employer.